People & access is your record of who works for the company, what account each person holds, and whether access was removed when they left. It covers employees and contractors. It is not the list of people who can sign in to Asiri, which is under Who has access in Settings.
Who can do this
An owner or editor who is a current member of the company can record people, connect the directory, confirm accounts and record corrections. Contributors and viewers cannot open this page. They see their own training and account reviews in My work.
Find it
Open People & access in the sidebar, under Programmes. The page shows how many People recorded and how many Need a closer look. From here you also reach Policies & learning, Company devices and Account reviews.
Add a person
- Press Add a person. The form has steps. Press Continue to move on.
- Give the Employee reference, Full name and Work email.
- Choose the Employment type, Employee or Contractor, the Employment status and the Start date.
- Choose the Department and the Responsible person.
- Give a Reason for change and press Save employment.
The status is one of Joining soon, Active, On leave or Departed. It is what the company declares.
When someone leaves
Open the person and press Edit employment. Set the status to Departed, then give the End date and Access removal due, including the time zone. Give a Reason for change and press Save employment.
Connect the company directory
To check people's accounts against your Google Workspace, an owner or editor connects the directory:
- Press Connect Google Workspace.
- Choose the Connected system and enter the Google customer ID.
- Tick I approve private workforce account inventory for this company.
- Tick Enable daily read-only account checks.
- Press Save changes.
Saving this approval does not set up credentials. The system has to be connected as a managed system first, under Connected systems. Change it later under Directory settings.
A person's page
Open a person to see their Work email, Responsible person, Employment began and Access removal due, the Google Workspace access found for them, any Access corrections, and their Employment history.
Confirm their account
Press Review account identity, choose the Company account, tick Confirm this employee’s account identity, and press Save changes. A matching email alone is only a suggestion. A company manager has to confirm it personally.
Record an access correction
When you remove or change someone's access in your own systems, press Record access correction and describe What you changed. This record alone does not verify removal. A later read from the provider must confirm it. The correction shows Awaiting provider verification until then, and Confirmed by a later provider read after.
To ask for a fresh read, press Check accounts now, then Queue check. This does not change any company account.
Common questions
"Is this the list of people who can use Asiri?" No. That is Who has access in Settings. This page records your workforce.
"We removed their account. Why is it not confirmed?" A correction is confirmed only by a later read from the provider. Press Check accounts now.